Create Keyboard Friendly Contacts for Easier Mobile Emailing

Unless you own a phone equipped with a full physical QWERTY keyboard or a snazzy touch screen, typing entire email addresses using a phone can be quite a challenging task. Email, being the low cost and instantaneous communication tool, is being ever increasingly used for corresponding and communicating official decisions as well as snap updates or information on-the-go.

Create Keyboard Friendly Contacts for Easier Mobile Emailing

The issue to create keyboard friendly email contacts is further complicated by the increasing population, which often results in our contact lists having several people blessed with the same name or necessarily complicated email id’s like sam_suprcop141325@gmail.com which hardly offers any clue as to distinguish or identify  the contact.

Using Keyboard-Friendly Contacts

Though there is no established techniques incorporated by phone manufacturers or mobile-email application developers to help solve this issue, some creative techniques can be employed that can atleast ease the situation and at times, solve it completely.

Adding a Unique Keyword

One such technique is adding a unique keyword or text string to the name of the contact person. This could be the abbreviation of the company the contact works in or a short nickname/acronym chosen for that person, which comes to mind immediately, when we think of that person. This particular contact would then be recognised by simply typing in the acronym.

Using Keyboard-Friendly Contacts

It would however involve remembering which acronym has been setup for a contact. Another disadvantage in this technique is that, essentially, the contact’s name is being modified to include the acronym/nickname and would thus be visible to the contact itself. Officially, not many would appreciate any (visible) tomfoolery with their names, especially considering acronyms like ‘grumpy’ would be quite visible.

Acronyms and Alphabetical Order

While using acronyms, it should be noted that the order of contact suggestions that pop up are always alphabetically numbered. The acronyms consisting of letters closest to the alphabet A would be displayed first.

Quick Self-Note Email Contact

Therefore, the most emailed contact should have acronyms that are higher up in the order of alphabets so that they are displayed right at the top. This would minimise scrolling.

Depending on the mobile phone and its operating system, other techniques can be employed. In android mobile phones, the email contact can be added as a desktop shortcut. Clicking on the shortcut and then clicking on the Gmail application would result in new mail being composed to the contact.

Photos for Mobile Contacts

Photos could also be used to distinguish between contacts while another technique that could be used is to add the email addresses of the contact into the mobile phone contact list. The email account/client should be setup in the phone and emailing the contact would be as simple as choosing the contact and hitting the email option. The most emailed contacts could be added to the quick-dial list of the phone. Accessing this list would also mean being able to access the contact details of the person and email them. The latter is again, phone and operating system type dependent.

It may not be possible in low end mobile phones as these only provide the option of calling the contacts on the quick dial list. This technique can be extended by creating a group of contacts in your phone’s contact book with whom your frequency of email correspondence is very high. That would help you differentiate between the contacts you usually email and the contacts you usually ring up.



Rekha Samavedula