How to Quickly Add Captions to Your Graphics in Word 2007

Generally, the text in a document is accompanied with images, tables, charts, Smart Art, and illustrations. Irrespective of what kind of document you are creating in MS Word, it is always advisable to number and name each graphic, table, and illustration in your document.

This is called giving captions that facilitates easy searching, referencing, and navigating for your different illustrations in a document. Captioning is not only beneficial for you, but is also helpful for the readers who can easily get an idea of what a particular illustration depicts.

This is because the caption has a name that briefly describes the illustration. Moreover, giving captions provides a professional look to the document.

Add Captions to Your Graphics in Word 2007

What Does a Caption Consist of?

A professional caption has two parts: Numbering and Description (Label). For example, if you have inserted five graphics in your document, then each graphic would have a caption as, Figure 1:(Description), Figure 2: (Description), and so on.

Apart from that, if you are writing a chapter whose title has auto numbering with the style of Heading 1, you can provide the caption as Figure 1.1, Figure 1.2, Figure 1.3, and Figure 1.4 where 1 stands for the number of the chapter given in the main title.

The best part is that Word makes it very easy for you to insert captions without having to bother about the numbering. As usual, it automates the numbering part for you. So, let’s see how to add captions to your graphics in Word 2007.

How to Add Caption Quickly?

Let’s see how to provide a caption to a picture in the form, Figure 1.1: (Description) in MS Word 2007.

1. Open the desired document.

2. Select the graphic to which you need to provide a caption.

3. On the ribbon, select the References tab.

4. Click the Insert Caption command in the Captions section. The Caption dialog box appears.

caption box

5. From the Label combo box, select Figure. The text in the Caption text box changes to Figure 1.1.

6. In the Caption text box, enter the desired description after putting a colon.

7. Click OK. Alternatively, you can click the New Label button and enter both the numbering and description. This is useful when you want the caption in the form, Figure 1: (Description). Finally, MS Word adds the caption to the picture.

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8. Insert another image and repeat the above steps. You will find that the numbering automatically changes to Figure 1.2, where 1 is the chapter number and 2 is the figure number.

You can also enable auto captioning feature via which MS Word will add the number part of the caption automatically for an illustration as soon as you add it. Let’s check it out!

1. Open the desired document.

2. Select the required graphic to which you need to provide a caption.

3. On the ribbon, select the References tab.

4. Click the Insert Caption command in the Captions section. The Caption dialog box appears.

5. Click the AutoCaption button. The AutoCaption dialog box appears.

6. From the Add caption when inserting list, select the appropriate object’s check box. For image, you can click Bitmap Image; while for table, you can select Microsoft Word Table.

caption added

7. Select the appropriate value from the Position combo box.

8. Click the Numbering button. The Caption Numbering dialog box appears.

9. Ensure that the Include chapter number check box is selected if you want caption in the form, Figure 1.1.

10. Click OK twice to close both the dialog boxes.

11. Insert more bitmap images and you will see that Word automatically inserts the numbering part for you. All you now have to do is insert your desired description for each of them.



Dipaligandhi