If somebody were to ask you about the factors that play a critical role in rendering a PowerPoint presentation more effective, what would have been your answer to that? Well, let me guess! I am sure you would say having animations, transitions, images, bulleted lists, tables, and less text.
Yes, you are right in identifying these factors. However, this list is incomplete. It is helpful to know that making or rendering a PowerPoint presentation is not only about designing good slides or having visually appealing effects. So, what else comes into the picture? Well, if you want to know more on this topic, kindly continue to read on.
What Else Is Required For Rendering A More Effective Presentation
Let us imagine a scenario wherein you have created an official presentation that has all stunning visuals and effects including the factors stated above. However, it is a bit long presentation that has some 40 to 50 slides. So, it is surely going to go on and on, which can fail to maintain the interest of the audience if it is not timed well. We all tend to lose our attention when something takes more time, isn’t it? This is irrespective of how vital that particular task or event is! Isn’t this true?
So, it is important to ensure that a PowerPoint presentation finishes in time irrespective of the number of slides. It should at least be over by the time for a small tea break. This means it is vital to practice how much time each slide must take to offer an effective presentation. In MS PowerPoint 2007 or 2010, there are two ways of timing your slides. Let us check out both these ways now!
Control The Timing Via Slide Rehearsals
In this method, MS PowerPoint records the timing for each slide so that the slides run for the allocated time only during a slide show. In order to rehearse the presentation in this manner, you have to start by selecting the first slide of the presentation.
Next, select the Slide Show tab on the Ribbon and in the Set Up group, click the Rehearse Timings button.
This will launch a full-screen slide show along with the Rehearsal timer panel for rehearsing your presentation. It is obvious that the timer will start instantly to record the time for the first slide.
This timer has five controls namely, Next, Pause, Slide Time, Repeat, and Total Time. The Slide Time control shows the time being recorded for the selected slide, while the Total Time displays the total time of your presentation by adding the allotted time of all the slides.
Once you allot the time for the selected slide, click Next for recording the time for the next slide. Keep repeating this step for all the slides. Finally, in the Slide Sorter view, you will be able to see all the slides with their allotted timings.
As a tip, run this presentation and try to practice the speech composed for each slide so that you are ensured of time and speech synchronization. Moreover, this method sets the maximum time for which you can speak on a particular slide.
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Let The Presentation Run Independently
Herein, you allow self-running slides, which means you are relieved from the manual navigation during the slide show.
However, here, a particular slide can change even before you finish talking. Therefore, ensure that each slide has its rehearsal timing.
To run self-dependent slides, click the Set Up Slide Show button in the Set Up group of the Slide Show tab. This displays the Set Up Show dialog box wherein you need to select the Browsed at a kiosk (full screen) option.